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IDAHO PANHANDLE NF, Coeur d'Alene Nursery, Boxes and Bags

Idaho, United States
Government : Federal
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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This solicitation is issued as a Request for Quotation (RFQ) and the documents incorporate provisions and clauses in effect through Federal Acquisition Circular 2019-05.

This procurement is set aside for Total Small Business.  The NAICS code is 322211 Corrugated and Solid Fiber Box Manufacturing, and the Small Business Size Standard is 1,250 employees average employment of a firm over three years.


Scope of Contract.  The USDA Forest Service, Idaho Panhandle National Forests, Coeur d'Alene Nursery requires tree seedling shipping bags and corrugated fiberboard boxes for use in tree seedling shipments.

Delivery and Location.  All deliveries shall be made on regular working days (Monday through Friday) during working hours 7:00 to 11:30 AM and 12:00 to 4:00 PM.  No deliveries will be accepted after 4:00 PM and on official Federal Government holidays. The Contractor shall notify the Coeur d'Alene Nursery at (208)-765-7375 at least 24 hours prior to delivery.  Delivery is FOB destination by 10/1/2019 to 3600 W. Nursery Road, Coeur d'Alene, Idaho 83815.

Delivery shall be at the same time for all items unless there are delays in production due to scheduling or material acquisition. The Contractor shall coordinate with the Contracting Officer if it is necessary to make multiple deliveries.  However, the price of a lump sum delivery should be calculated into the Contractor's quote or shown as a separate line item with an estimated delivery cost.  The Government will pay the actual delivery cost.



Item 1 - 12,000 Linear Bags
Item 2 - 12,000 Boxes
Item 3 - 135,000 Perforated Wicket Seedling Bags
Item 4 - Estimated Delivery Cost

Item 1.  All bags furnished under this specification shall be 2-ply Linear Low-density Polyethylene, Co-Extruded, 28"x 14" x 38", 4-mils in thickness. HEAT-SEALED, PINCHED BOTTOM BAG. EXTERIOR layer to be bright white in color. INTERIOR layer to be reflective silver color.

Item 2.  All fiberboard boxes furnished under this specification shall be fabricated in accordance with American Society for Testing and Materials, (ASTM) Standard Practice for Fabrication of Fiberboard shipping boxes. D 5118/D 5118M

(a) Type--CF, Class--Domestic, Variety--SW, Grade 200, C-Flute.

(b) Style
(1) Top flap FOL (FULL OVERLAP)
(2) 1" skip slot top flap only in the locations specified on Drawing #1 (see attachment).
(3) Bottom flap FOL.
(4) Perforated (punch-out) oblong hand hold, 3-1/4" wide X 1" high, centered and positioned 3" from top of box.  Punch-out shall be left in the hand hold.  (NOT PUNCHED OUT).

(c) Inside dimensions
(1) Length - 27-1/2 inches
(2) Width - 13 inches
(3) Depth - 12-1/2 inches

(d) Both the inside and outside layer must be 42 pound test and the medium layer must be 33 pound test, with waterproof adhesive glued construction.

(e) The target gap at the Manufacturer's Joint shall be 3/8 inches.  The overlappped joint (joint tab) shall not be less than 1 ¼ inches wide with the length of the overlap equal to the inside depth of the box.  The overlap joint shall be fastened with adhesive (as specified in ASTM D 5118/D 5118M, section ).

(f) The Forest Service does not own the cutting die used to make the boxes from the sheet material.

Item 3.  All wicket seedling bags furnished shall be clear vented bags, size 10" x 10" x 1.25-mil plastic.  Vent holes will be ¼" in diameter and will be located on both sides at the bottom of the bag as shown in Drawing #3 (see attachment).  Bags should be attached to wire wickets, 250 bags per wicket.  The wicket is 5" wide and each leg is 5" long.

Each bag should have 2 holes at the top that the wicket goes through.  The bags tear off when pulled down after being filled with seedlings.  The bags are hand fed with seedlings on a chicken bagging machine.  The wicket inserts into the chicken bagger, a fan opens the top of the bag of the wicket stack, and the seedlings are slid into the bag by hand.

Packaging and Marking

(a) Printing.  All boxes in Item 2 shall bear printing as outlined in Drawing #2 (see attachment).  The printing shall be one color dark green. The Forest Service will provide the printing die to the Contractor.  The printing die is a flatbed die similar to a stencil.

The Contractor shall be responsible for returning printing die prepaid to the Coeur d'Alene Nursery, 3600 W. Nursery Road, Coeur d'Alene, Idaho 83815, after all printing is completed.

There is no printing required on the bags only the boxes.

(b) Shipping.

(1) Boxes (Item 2) shall be delivered on pallets.  Pallets shall be uniform in size, 40 inches wide and 40 inches long.  Boxes shall be stacked 125 per pallet in one stack and secured to the pallet with plastic binding.

(2) Bags (Item 1) can be delivered in gaylords or in boxes that are on pallets and secured with shrink-wrap.  The preferred case pack for large bags is 75-100 per case.

(3) Wicket Seedling Bags (Item 3) can be delivered in boxes that are on pallets and secured with shrink-wrap.  The preferred case pack for seedling baggies is 250 per wicket.


Invoice Processing Platform (IPP).  The Forest Service is utilizing IPP for the electronic submission and tracking of contracts/purchase orders, invoices, and payment information.  IPP is a secure Web-based service for federal agencies and their vendors to manage government invoicing from purchase order through payment notification at no charge.  For more information go to

Upon award of a contract, vendors will be directly enrolled in IPP through the agency with which they are doing business.  Refer to the Collector Quick Reference Guide to get started with the IPP Collector Module.


52.212-4 Contract Terms and Conditions - Commercial Items (OCT 2018)
52.217-9 Option to Extend the Term of the Contract (MAR 2000)
52.212-5 Contract Terms and Conditions Required To Implement Statutes or
              Executive Orders-Commercial Items (AUG 2019)
              52.204-10 Reporting Executive Compensation and First-Tier Subcontract
                              Awards (OCT 2018)
              52.209-6   Protecting the Government's Interest When Subcontracting with
                              Contractors Debarred, Suspended, or Proposed for Debarment
                              (OCT 2015) (31 U.S.C. 6101 note)
              52.219-6   Notice of Total Small Business Set-Aside (NOV 2011)
                              (15 U.S.C. 644)
              52.219-13 Notice of Set-Aside Orders (NOV 2011) (15 U.S.C. 644(r))
              52.219-28 Post Award Small Business Program Re-representation (JUL 2013)
                              (15 U.S.C. 632(a)(2))
             52.222-3    Convict Labor (JUNE 2003) (E.O. 11755)
             52.222-19  Child Labor - Cooperation with Authorities and Remedies
                              (JAN 2018) (E.O. 13126)
             52.222-21  Prohibition of Segregated Facilities (APR 2015)
             52.222-26  Equal Opportunity (SEPT 2016) (E.O. 11246)
             52.222-36  Equal Opportunity for Workers with Disabilities (JUL 2014)
                              (29 U.S.C. 793)
             52.222-50  Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter
                              78 and E.O. 13627)
             52.223-18  Encouraging Contractor Policies to Ban Text Messaging While
                              Driving (AUG 2011) (E.O. 13513)
             52.225-13  Restrictions on Certain Foreign Purchases (JUN 2008)
                              (E.O.'s, proclamations, and statutes administered by the Office of
                              Foreign Assets Control of the Department of the Treasury)
             52.232-33  Payment by Electronic Funds Transfer - System for Award
                              Management (OCT 2018) (31 U.S.C. 3332)

ADDENDA TO FAR 52.212-4 Contract Terms and Conditions - Commercial Items

52.211-16 Variation in Quantity (Apr 1984)
(a) A variation in the quantity of any item called for by this contract will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing, or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) of this clause.
(b) The permissible variation shall be limited to:
10 Percent increase
10 Percent decrease
This increase or decrease shall apply to each quantity specified in the delivery schedule.


The following attachment is part of this solicitation and any resulting contract (see separate document).

Drawings, 3 pages
• Box Skip Slot Location - Drawing #1, page 1 of 3
• Wicket Seedling Bag - Drawing #2, page 2 of 3
• Box Label Printing - Drawing #3, page 3 of 3


System for Award Management (SAM).  In order to be eligible for a contract award under this solicitation, quoters must have an active registration in the System for Award Management via

Evaluation of Quotations.  One award will be made.  Award will be made to the Quoter whose quote, as determined by the Contracting Officer, provides the best value to the Government considering, but not limited to, such factors as Technical Capability to meet specifications for boxes and bags as stated herein, ability to meet Delivery by 10/1/2019, and Price.

Submission of Quotes.  Quotes, Technical Capability to meet specifications for boxes and bags, and statement of ability to meet Delivery by 10/1/2019 are due to Contracting Officer Marion Daniel NO LATER THAN 4:00 p.m. Pacific Time on August 29, 2019.  Send quotes by email to

NOTE:  ANYTHING OTHER THAN AN EMAILED QUOTE WILL NOT BE ACCEPTED.  A quote that is mailed or faxed will be rejected.

Marion P. Daniel, Purchasing Agent, Phone 208-765-7282, Email - Nathan Robertson, Bareroot and Seed Horticulturalist, Phone 208-215-5168, Email

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