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Procurement of Aircraft Components and Accessories


North Carolina, United States
Government : Military
RFP
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Department of Homeland Security
United States Coast Guard, Aviation Logistics Center
Short Range Recovery (SRR)
Request for Proposal Number: 70Z03819QB0000139
For
Aircraft Components and Accessories

For Posting to Federal Business Opportunities (FBO)


This combined synopsis/solicitation is prepared in accordance with (IAW) Federal Acquisition Regulation (FAR) subparts 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number 70Z03819QB0000139 is issued as a Request for Proposal (RFP). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-05, effective 13 August 2019.


Only the item requested in this solicitation will be considered for award. All items must have clear traceability to the Original Equipment Manufacturer (OEM), Airbus Helicopters, Inc. (Cage Code 3GSZ1). Traceability means a clear, complete, documented, and auditable paper trail which traces each step from an OEM or distributor to its current location. The North American Industry Classification System (NAICS) Code for this acquisition is 336413 - Manufacturing aircraft parts or auxiliary equipment.


It is anticipated a firm-fixed price contract will be awarded for the listed items, on a sole source basis, to Airbus Helicopters, Inc., as a result of this solicitation. If exercised, the duration of the solicited contract consist of one (1) one-year base period and two (2) one-year option periods.


Award will be made to the vendor that conforms to the requirements of this RFP based upon the Contracting Officer's determination of best value IAW FAR 12.6 and 13.5.


Parts must be approved in accordance with Federal Aviation Administration (FAA) guidelines to ensure safety of our aircrew. Best Value to the Government is always the goal, but without jeopardizing quality or safety of flight. Only the use of airworthy commercial specifications or standard military specifications/military standard parts will be utilized and approved from this solicitation. Newly manufactured commercial items will only be procured from sources able to provide a certificate of airworthiness, a certificate of conformance, and traceability to the Original Equipment Manufacturer (OEM). The Federal Aviation Regulation, Part 21, outlines certification procedures.


The contractor shall furnish a Certificate of Conformance (COC) IAW FAR clause 52.246-15. The COC must be submitted in the format specified in the clause. All replacement parts shall be NEW approved parts.


NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY.


See Attached Documents:


Attachment 1: Vendor Quote Sheet
Attachment 2: Terms and Conditions 70Z03819QB0000139
Attachment 3: Class Justification for Other Than Full and Open Competition


Closing date/time for submission of proposals is TBD by 3:00 PM EST.


Proposals shall be submitted electronically to Brittany N. Bunch, Contract Specialist, at Brittany.N.Bunch@uscg.mil. Please indicate SOLICITATION NUMBER: 70Z03819QB0000139 in the subject line. Anticipated award date is on or about TBD.


NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program


It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time- consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).


Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.


Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).


Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester's concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program.
Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.


Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.


The Ombudsman Hotline telephone number is 202.372.3695.


Brittany Bunch, Contract Specialist, Phone (252) 335-6580, Email Brittany.N.Bunch@uscg.mil - Sheena Jordan, Contract Specialist, Phone (252) 335-6438, Email Sheena.D.Jordan@uscg.mil

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